As a business owner, you likely understand the importance of privacy, especially as it affects your employees and clients. Shredding paper documents once they are no longer needed maintains privacy, but this task can have its complications. While you could handle it in-house, utilizing the services of a professional shredding company can yield substantial benefits.
1. Federal Law Compliance
If your business handles legal and medical matters, you are required to comply with several federal laws such as HIPAA, FACTA and the Privacy Act of 1974 when destroying documents. These laws ensure that the documents are disposed by the appropriate methods and stay in secure locations before the task. Professional shredders ensure your establishment meets these rules. They can also produce proper documentations such as certificates of destruction that prove such compliance.
2. Efficiency Boost
Shredding paper documents sounds simple enough that anyone in your staff could do it between tasks. However, eliminating large amounts can take an excessive amount of time, especially if your employees are occupied with other assignments. A third-party can handle the process, allowing the rest of the crew to focus on other matters, improving or maintaining productivity. Some providers can even increase convenience for your organization. For instance, a mobile paper shredding service Quincy can destroy documents on the spot or take them to a facility, depending on your needs.
3. Improved Reputation
It is important for your business to have a strong reputation throughout the community and beyond. Shredding critical documents shows your partners and clients that you value their privacy and comply with the law. Hiring experienced agents instead of delegating the job can also further promote your professional image. Finally, there is a growing positive reception to businesses that recycle, a feature included by most shredder services.
Eliminating documents and other confidential material is necessary to gain client trust and comply with the law. Hiring qualified shredders can ensure you do both and enjoy additional benefits.